Enterprise Document Management System Download brochure The IP Hotel Document Management System is a web based application that provides all the functionality small to medium sized organization require to effectively manage documents. It provides a structured and secure environment for managing mission-critical organizational information and allows your employees to access that information securely via the internet. Contact IP Hotel today to setup a free demonstration implementation for your company. Our rapid deployment options allow you to deploy the DMS with out any startup costs, hardware or software licenses. IP Hotel will work with you to determine how many employees need access to the system and how much storage is required. Typical deployments can happen in less then 48 hours. Document Management System Features: Manage your documents with KnowledgeTree and get these features and benefits Document storage on web-based intranet/extranet platform promotes collaboration Search document contents and metadata using simple single string search or create complex boolean search criteria Sophisticated but easy to use document version management using well known "check-in" and "check-out" concepts Powerful group and role-based security model allows for document access and action control management Granular and detailed auditing of all document activities Ability to bulk load documents using ZIP files or from server file-system Create and collaborate on content generation: Build sophisticated workflows that manage the generation of document and notify certain roles or groups when they are required to act Limit document access during the workflow process to only users who require it Assign automatic workflow triggers to specific document types or folders Link documents together allowing documents of similar concepts or subject to be easily managed as groups Discuss documents using built-in discussion forums Controlled emailing of documents held within the repository Document and folder subscription technology allows users to receive notifications when document actions are performed Save standard searches so that users of the system have access to them from the system dashboard Map your organization to the repository's structure: Create users, groups and roles that map your organization's structure and processes Manage folder permissions and assign to groups and roles Define Dynamic Conditions that allow document permissions to based not on hierarchical folder permissions but rather on document metadata, contents or transactional information Create Document Types for the different classes of documents your organization utilizes Define sets of metadata fields for documents and either make them generically applicable to all documents or assigned on a Document Type basis Metadata fields may be simple text fields or complex structures such as drop-down lists or trees Slice through the normally hierarchical document taxonomy by browsing documents according to the metadata fields you have created or Document Type Manage the user experience: Customizable dashboard allows you to view subscriptions, pending documents, checked-out documents, and quick links Easily create and manage system help content from within the application Define helpful saved searches accessible to all users Our rapid deployment options allow you to deploy the DMS with out any startup costs, hardware or software licenses. IP Hotel will work with you to determine how many employees need access to the system and how much storage is required. Simple deployments can happen in less then 48 hours.